This assessment is designed to determine your ability to perform the duties of the position being offered to you and is required by the job specifications of this position. This conditional job offer is contingent on the results of a satisfactory physical (psychological and/or drug screening test) assessment conducted by an occupational health provider. INTERNET LINKS County Onboarding Site for new employees: Benefits Summary Sheets ( ) County Ordinance ( Personnel Action Form ( Attachments: Sample Final Appointment Letter Sample Conditional Offer Letter(s) C:\Downloads\EPP 29 - Appointment Letter for New Employees.docx ģ APPENDIX A Sample Conditional Employment Offer Letter Send copy to DES for retention in Personnel File only if job offer is finalized *may also be sent via Dear (NAME): Clackamas County is pleased to extend to you a conditional offer of employment in the Department of, as (classification). Send a copy of any appointment letter to DES to be included in the employee s personnel file. The offer letter can be sent via or US mail to the new employee. See Appendix C for a sample offer letter. Hiring department will complete the final appointment letter with the data from the processed hiring PA. The returned PA will contain essential information for the final employment appointment letter (employee ID employee group, New Employee Workshop (NEW) dates, etc.) 6. DES will return the processed hiring PA to the hiring department PA contact via ed workflow. Send New Hire Personnel Action (PA) to DES as soon as you receive a verbal acceptance to begin the process of getting the new hire on the County s HRIS system, and get an employee ID assigned. This can be accomplished by sending an abbreviated offer letter prior to the final more comprehensive offer letter. Some candidates may need a written confirmation of employment to facilitate separation from their current employment. If employment is contingent upon any post-offer assessment (physical, psychological, background or drug screen) you may send the candidate a conditional employment offer. Offer employment to the selected candidate receive verbal acceptance. The page titled Resources for Hiring Supervisors provides guidance on the job offer process: 1.
SENDING A LETTER FOR NYC HOUSING CONNECT HOW TO
Additional information on How to Extend an Employment Offer can be found on the Onboarding Intranet home page unde the Departments link. If you have any further questions regarding appointment procedures, please contact the DES staff at C:\Downloads\EPP 29 - Appointment Letter for New Employees.docx Ģ Process: Below is a summary of the process to follow when offering employment to a job candidate. By directing new employees to this site they will receive the most current information available. We encourage departments to direct new employees to the County s On-boarding Web Site to access the appropriate Benefit Recap sheet that summarizes the benefits, leaves and other conditions of employment provided to a particular employee group or union group. Staff from DES is available to provide specific information such as benefits, salary, or service accruals for a particular position. Inaccurate terms and conditions of employment provided in the appointment letter or verbally may constitute a written or oral contract if legally challenged. Accuracy on an appointment letter is important. A copy of any appointment letter (conditional or final) must be sent to the Department of Employee Services so it can be scanned into the employee s personnel file. This letter may be delivered to the new hire either through US Mail or by. The offer letter directs the new hire to the County s Onboarding Website where they may begin their orientation to the County and also directs them to Employee Self Service (ESS) where they can complete their new hire paperwork before their reporting date. The appointment letter provides important information to the selected candidate, including: the agreed upon starting salary, reporting date, time and location, employee ID number, employee group the employee is assigned, and other helpful information. Examples of standard appointment letters are attached. POLICY STATEMENT: The Department of Employee Services (DES) encourages the use of a formal appointment letter as a follow-up to a job offered by phone or in-person. Note: Letter examples are for regular status hires and content may need to be modified for other employment statuses. SCOPE: Applies to all departments hiring regular, temporary or contract employees. 1 CLACKAMAS COUNTY EPP # 29 EMPLOYMENT POLICY & PRACTICE (EPP) Implemented: 12/31/92 Revised: 2/28/11 Clerical Update: 03/10/15 APPOINTMENT LETTER FOR NEW EMPLOYEES PURPOSE: To provide a newly hired employee a written letter of appointment as a regular/probationary status, contract, or temporary employee, as a formality, after accepting a job offer.
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